Charlesworth Community Care

Phil Charlesworth, Managing Director

Husband and wife team, Phil and Helen Charlesworth started their domiciliary care service in 2012. They now have 60 clients based in Nottinghamshire, with 30 staff members providing 700 hours of care each week. 

CarePlanner has been instrumental in their growth, but they previously encountered issues with a rival software package.

70% reduction in time producing invoices and timesheets

The Problem

Phil comments: “The mobile app on the previous system was dependent on constant internet access, so whenever carers visited clients in the sticks – where they couldn’t get signal – they couldn’t log on. This meant we were unable to accurately track where staff were and how long visits were taking, which had a knock-on effect to wages.

“We even had instances where carers would have to go back to their car, drive down the road so they got signal, look up what they needed to know, and drive back to the client’s house.”

The system had also been prone to unannounced updates, with little in the way of training to explain any changes. This led to a few panicked moments, which convinced Phil and Helen to look for an alternative software provider.

 

“We were unable to accurately track where staff were and how long visits were taking, which had a knock-on effect to wages

“CarePlanner downloads certain information straight to the phone, so the app still works offline, recording information when you don’t have signal and automatically syncing when you do.”

The Solution

Phil continues: “CarePlanner downloads certain information straight to the phone, so the app still works offline, recording information when you don’t have signal and automatically syncing when you do. 

“Staff log in and out as they walk to and from each client property, and I’ll receive an email alert if they haven’t done so within a certain time period; I can sit in the office assuming everything’s fine, but can immediately look into any issues as and when they arise.” 

Based on the information recorded, CarePlanner has the functionality to calculate wages and accurate mileage, saving management a considerable amount of time. Different pay rates for time spent travelling and time providing care can also be set and automatically displayed.

“CarePlanner downloads certain information straight to the phone, so the app still works offline, recording information when you don’t have signal and automatically syncing when you do.”

The Result

Phil states: “The software has taken us from being a third of the size to where we are now, and in all fairness we’re probably less busy than we used to be. Sorting the wages used to take around 10 hours, but we’re now doing it in three. That’s a 70% reduction in time, which has allowed us to focus on developing the business.” 

At CarePlanner, we notify users of forthcoming updates well in advance and invite them to try a demo version before it goes live. This helps avoid the panicked surprises Phil and Helen had previously experienced. 

Phil concludes: “Another great feature is the ability to create a banner message at the top of the app, alerting staff to last minute rota changes or road closures, which again saves time. 

“I’m an Android person, my wife’s an Apple person, and CarePlanner works well across all devices. We’ve always got something with us and regularly check in, but we’re safe in the knowledge that the software works and will keep ticking along. I’d have to rate it 9/10.”

“I’m an Android person, my wife’s an Apple person, and CarePlanner works well across all devices. We’ve always got something with us and regularly check in, but we’re safe in the knowledge that the software works and will keep ticking along. I’d have to rate it 9/10.”

County Care

“The most recent update has really taken it to the next level, and they’re clearly a very forward-thinking company.”

Apollo Franchising

“The customer service has been brilliant. Really, really good. They’re so helpful. “

Proud to Care

“I’ve now got more time to support staff, be face-to-face with clients and their families, and offer a truly personal service.”

NHS Woodfield 24

“We constantly have new referrals, whilst other patients pass away or need to increase their number of visits at very short notice. Frankly, I don’t know how we’d cope without CarePlanner “

SOS Homecare

“We’re now becoming a paperless company because we rarely have to print anything out”

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